Course Load

30 October 2018
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An Undergraduate (BS, BBA/MSc/MA) student can normally register for 15-19 Credit Hours in a regular semester whereas the maximum load for a Graduate student (MS, MPhil, PhD)

is 12 CrHr. The maximum credit limit in case of Pharm-D could be more than 18 due to the requirements set by the Pharmacy Council. The minimum course load to retain the status of a full-time student is 12 CrHr for the Undergraduate and MSc/MA program and 6 CrHr for the Graduate (MS, MPhil, PhD) program. Graduate student can retain the status of full-time student by registering for the research work during a semester. No exception to this upper limit (19 CrHr for undergraduate, except Pharm-D and 12 CrHr for graduate) is allowed to the first semester students. However, in later semesters, this limit may be relaxed with the approval of the HoD. A student, other than the first semester, can request his/her advisor to allow him for registering up to a maximum load (21 CrHr for Undergraduate and 15 CrHr for graduate) in a semester if his/her cumulative GPA is 3.5/4.00 or better. The HoD may also allow a student (irrespective of probation) to register for up to two extra courses (maximum 8CH) if the student is planning to complete his/her degree program in that very semester. In case of probation, the advisor shall advise the student to register for 10- 13 CrHr (Undergraduate) or 6-9 CrHr (Graduate). However, if the advisor feels that the student will be able to cope up with the normal load, he/she may recommend normal load to the student. Students registered for a degree in biological, and physical sciences are, normally, not allowed to register for more than two courses offered by the Faculty of Arts and Social Sciences in a single semester. Similarly, students registered for a degree program in Arts and Social Sciences may not be allowed to register for more than two courses offered by a Faculty other than his/her own Faculty. If it comes to completion of degree requirement in the last semester, the concerned HoD may approve such cases on the recommendation of the respective Advisor. In addition, the 6 credit hours of undergraduate-project may not be normally allowed to register in a single semester. However, if a student is graduating in that very semester, the HoD may approve such registration as a special case.

Add/Drop of Courses

If a student wishes to add or drop a course (s) before the end of the first two weeks of the semester, he/she must apply for course add-and-drop through KCMS. For adding a course, the Academic Advisor check the schedule of classes and determines if the requested course(s) is being offered and if it does not require any alteration in the timetable. This procedure does not affect the final transcript. The process of offering alternate subject(s) may be completed during add and drop courses period. The Elective subjects in which the student has earned F grade may not be counted towards computation of CGPA if alternate elective subjects have been studied in their place.

Drop of Courses

Course(s) can be dropped during the first three weeks of the semester on the recommendation of the Advisor-Studies and with the approval of the respective HoD. In case a student wants to drop a course(s) during this period, he/she must submit the course drop form to the concerned HoD Office. This procedure does not affect the final transcript.

Withdrawal from Courses

A student can withdraw from a course(s) during the period starting from the fourth week of the semester till the end of the sixth week, inclusive of holidays if any. In such a case, he/she will have to submit a course drop-W form. The Advisor will determine if the withdrawal is crucial for the academic performance of the student and/or if the course is not a prerequisite for the next semester courses. A “W” grade, however, will appear on the transcript in this case. A course withdrawal/drop after the sixth week will entail an “F” grade in the course.

Auditing Course (s)

A student can audit a course(s) subject to the following terms and conditions.

  • The course is not a degree requirement of the student.
  • The audit status of a course cannot be changed to credit.
  • A course once audited cannot be repeated/ registered as accredit-course.
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